Job Description

Overall Job Objective

Job Description

This is professional work providing responsible administrative and technical support in human resources functional areas including recruitment and selection, compensation, employee benefits, wellness, performance management, records management, safety and risk management, internal communications, unemployment compensation, leave administration, employee relations, and employee development.  Other responsibilities include research and analysis, special projects, HR purchasing/requisition process, employee programs and events planning, and related work as apparent or assigned.  The Human Resources Specialist will be expected to exercise considerable independent judgment in executing assignments in accordance with Federal and State employment laws and City policies and procedures.  Some incumbents may serve as lead worker over others in this classification.  Work is performed under the direction of the Assistant City Manager who manages and directs the Human Resources Department.

Examples of Duties

(Any one position may not include all duties listed nor do the listed examples include all duties which may be found in positions of this class.  Allocation of positions to this class will be determined on the amount of time spent in performing the primary duties.)
 
Assists with benefits administration including coordinating open enrollment and benefits meetings; assists with auditing and tracking wellness initiatives, benefits enrollment, and billing.
 
Assists with full-cycle recruiting functions including working with online applicant tracking system for processing applications, communicating with applicants, and development and placement of  job announcements for website, newsletters, journals, and Internet sources; coordinating schedules, and participating in oral interview processes as appropriate; preparing conditional offer letters; coordinating pre-employment physical and drug testing, and performing background checks; employee onboard and offboard.
 
Responds to supervisors' and employees' routine inquiries regarding human resources forms, procedures, and policies information.
 
Oversees all electronic and paper records/file management activities for the Human Resources department; Prepares and disseminates internal communications as assigned.
 
In conjunction with Payroll, assists with processing new hires, pay, benefit selections, position changes, and other personnel actions.
 
Assists with conducting and completing various HR related surveys and collecting information to use in the administrative fiscal and legal analysis.
 
Assists with coordinating wellness program activities and events.
 
Prepares and disseminates internal communications as assigned; Reviews data for accuracy; compiles data such as work orders and follow-up for entry into computer and enters correct data; files, sorts, compiles, and retrieves information within and across operational areas; receives, processes and/or maintains various documents in accordance with City ordinances and administrative procedures as directed.
 
Performs tasks associated with processing workers' compensation and unemployment compensation claims.
 
Manages and coordinates department's purchasing; prepares department's requisitions and tracks department's expenditures; manages office supplies.
 
Serves as intake contact for employee personnel issues and resolves or forwards to the Assistant City Manager.
 
Serves on teams as assigned including attending meetings, preparing agendas, packets and minutes or reports.            
 
Assists with the performance management program and annual review process including reviewing evaluations to ensure compliance with City policies and procedures.
 
Assists with employee leave administration (FMLA, STD, LTD, etc.).
 
Leads/assists with the coordination of various employee special events; coordinates employee recognition programs and makes recommendations to the Assistant City Manager.
 
Assists  with the budget; conducts research and completes special projects as assigned.
Assists with coordination and development of training programs.
 
Establishes and maintains effective working relationships with City employees, retirees, providers, and contractors including providing exceptional customer service to employees, retirees, and the general public.
 
Assists with legal compliance activities including EEO reporting, ACA reporting, and maintaining bulletin boards to ensure appropriate posters are in place.
 
Performs other related duties as assigned.
 
Responsible for following all prescribed safety rules and regulations; and utilizing and wearing appropriate safety gear; Follows and upholds City and departmental rules, regulations, policies and procedures; Reports to work free from the effects of drugs/controlled substances and/or alcohol, and free from impairment due to prescription drugs; Maintains regular attendance.
The City reserves the right to require an employee in this position to work overtime including during emergency situations (defined as any natural or man-made disaster that may or may not necessitate the relocation of City personnel or citizens).  In the event of an emergency and/or a required evacuation, the incumbent may be required to remain at work to provide needed services or perform essential duties for the benefit of the general public including services or duties different from those performed in the normal course and scope of the position.
 
PHYSICAL DEMANDS AND WORKING ENVIRONMENT (The physical demands and environmental conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
 
While performing the duties of this job, the employee is regularly required to sit, stand, and handle or operate standard office equipment including telephone, copier, fax, calculator, computer, and associated hardware and software.  The employee is frequently required to talk or hear.  Specific vision abilities required by this job include close vision.
 
Work is regularly performed in an office environment and typically involves exposure to normal everyday risks typical of offices.  Duties involve exposure to normal, everyday risks related to contact with the public. The occasional physical effort required in walking, standing and lifting up to 10 pounds.  While performing the duties of this job, the employee is normally not exposed to outside weather conditions.  The noise level in the work environment is usually quiet.

Minimum Qualifications

Possession of an Associate's Degree in public or business administration, human resources, or a related field (Bachelor's Degree preferred); and a minimum of three (3) years considerable progressively responsible human resources experience in local government; or any equivalent combination of education and/or experience that provides the following knowledge, abilities, and skills:

Knowledge of Federal, State, and local laws and regulations, principles, practices, and methods applicable to the field of human resources management.
 
Knowledge of City government practices and procedures in general and specific to human resources.
 
Some knowledge of City services, departmental information, and overall organization.

Application Instructions

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